Design and Implementation of a Web-based Document Management System

Abstract

One area that has seen rapid growth and differing perspectives from many developers in recent years is document management. This idea has advanced beyond some of the steps where developers have made it simple for anyone to access papers in a matter of seconds. It is impossible to overstate the importance of document management systems as a necessity in the workplace environment of an organization. Interviews, scenario creation using participants' and stakeholders' first-hand accounts, and examination of current procedures and structures were all used to collect data. The development approach followed a software development methodology called Object-Oriented Hypermedia Design Methodology. With the help of Unified Modeling Language (UML) tools, a web-based electronic document management system (WBEDMS) was created. Its database was created using MySQL, and the system was constructed using web technologies including XAMPP, HTML, and PHP Programming language. The results of the system evaluation showed a successful outcome. After using the system that was created, respondents' satisfaction with it was 96.60%. This shows that the document system was regarded as adequate and excellent enough to achieve or meet the specified requirement when users (secretaries and departmental personnel) used it. Result showed that the system developed yielded an accuracy of 95% and usability of 99.20%. The report came to the conclusion that a suggested electronic document management system would improve user happiness, boost productivity, and guarantee time and data efficiency. It follows that well-known document management systems undoubtedly assist in holding and managing a substantial portion of the knowledge assets, which include documents and other associated items, of Organizations.