Design and Development of Collaborative Office Automation System Based on Hierarchical Structure

Chen Wang,G. Kierans,H. Liu,Xiaochang Liu,Pengbo Liu,E.H.K. Ng,Shuangchang Feng

doi:10.1051/e3sconf/202123502048

Abstract

In order to improve the work efficiency, this paper introduces a collaborative office automation system, and describes the main functional modules of the collaborative office automation system. It also describes the demand analysis and hierarchical system architecture design of the collaborative office automation system. The system has the characteristics of continuous and stable operation, which improves the work efficiency of the team and saves resources.

Highlights

With the concept of collaborative management gradually rooted in the hearts of the people, in order to establish an efficient and collaborative operation management mode and improve the management ability, more and more enterprises pay attention to the collaborative office automation system based on people and organization [1]
Collaborative office automation system needs to successfully achieve the following goals: to reduce office expenses and reduce office costs; to share various information resources internally and achieve knowledge regulation and management; to strengthen the communication between employees[3]; to enhance the sense of responsibility of personnel; to improve the overall work efficiency; to realize the electronic process approval; to move towards paperless, efficient and fast office direction; to provide various kinds of information resources for leaders with useful data; to help leaders to understand the situation of the enterprise in time; to provide decision support; to provide a variety of work records for future inquiry; to make reasonable use of spare time and realize remote and mobile office
As the collaborative office automation system will carry the daily work of most employees, the downtime of its server or the system instability caused by software functional defects will greatly affect the daily work

Summary

Introduction

With the concept of collaborative management gradually rooted in the hearts of the people, in order to establish an efficient and collaborative operation management mode and improve the management ability, more and more enterprises pay attention to the collaborative office automation system based on people and organization [1]. In order to solve the above problems, it is necessary to build a high-speed, safe, stable, reliable, economic and practical way to operate collaborative office automation system, so that it could fully realize the enterprise's office automation, information resource sharing, and relatively intelligent decision-making. As a result, it could promote the function transformation and information disclosure, improve work efficiency, reduce internal management costs, and enhance management and supervision capabilities [2]

Requirement analysis

System module design

Mail list module

Transaction reminder module

Collaborative communication module

Public network disk module

Process Management Module

Workflow requirements

System architecture design

Improve team efficiency

Conclusion