Current situation of electronic medical records in ophthalmological departments in Germany

Abstract

Electronic medical records are required in ophthalmology clinics to be integrated into digital care networks and efficient clinical registry databases. To assess the prevalence and methods of electronic medical recordkeeping in inpatient ophthalmological care in Germany. An online questionnaire was sent to all German university eye hospitals and ophthalmology departments in June 2021. It included13 open and closed option questions concerning current practices of digital recordkeeping, including the structure of data storage and the recording of billing-relevant codes in the departments. A total of 44 (44%) out of 100 clinics responded. Patient documentation was completely digital in15 (34%) clinics and partly digital and paper-based in the remaining29 (66%). A total of 16different constellations of documentation programs were specified. The most frequently used programs were Orbis (27%) (Dedalus HealthCare, Bonn, Germany), FIDUS (18%) (Arztservice Wente, Darmstadt, Germany), and SAP/i.s.h.med (16%) (SAP Deutschland, Walldorf, Germany; Cerner Deutschland, Berlin, Germany) and 3 clinics indicated primary use of paper records. Structured documentation of findings was performed in 61% of the departments, while 23% used asemistructured manner and 15% used anonstructured format. Electronic documents are stored as DICOM (Digital Imaging and Communications in Medicine) documents 20% of the clinics and as PDF (Portable Document Format) files in 34% of the clinics while 23% store scanned printouts. Methods of medical record keeping in German eye clinics are heterogeneous, with paper-based documentation continuing to play an important role. This, as well as the high number of different electronic medical record software pose important challenges in terms of interoperability and secondary use of clinical data.