Contributions Regarding the Implementation of the Digital Archiving Process in a Public Organization

Abstract

The scientific paper presents original research on implementing the digital archiving process within a public organization. Current archiving is mainly done in physical format, which is not beneficial. Physical archiving involves using significant material resources, physical space resources, time resources, and additional human resources. The research proposed by the authors follows the orientation of the current society towards the digitization of the activities of a public organization and the implementation of digital archiving, considerably reducing the resources used for physical archiving and, finally, the quality of the services offered to citizens can increase significantly. In this scientific paper, we have proposed mathematical modeling that respects a dedicated research methodology and is carried out with experimental data analysis software. Later I processed and interpreted the experimental data. More, an estimate was made for 20 years of the number of files that should be archived. The digital capacity required for the digital archiving of the scanned documents, the estimation of the time needed for the scanning documents, and the estimation of the energy consumption required for the scanning documents for archiving were also estimated. At the end of the paper, the conclusions that emerge from this essential and helpful research to be effectively implemented are presented.