Continuous Efforts over 10 Years for Storage Re-organization at the National Museum of Ethnology, Japan

Abstract

ABSTRACT The National Museum of Ethnology, Osaka, Japan, collects a vast amount of materials and information related to peoples’ life and culture, and makes them available to society through exhibitions and other activities. The number of collected items is increasing every year: 343581 objects have been collected from Japan and abroad as of March 2017. The continuous efforts have been necessary to improve storage conditions and to save space for both general and special storerooms. The former, which account for 90% of the storage capacity of the museum, are air-conditioned during working hours, with temperature and relative humidity (RH) settings varying with the seasons. The latter, which house objects for which strict conservation conditions are required, are air-conditioned for 24 hours with fixed settings of temperature/RH throughout the year determined by the nature of the materials from which the objects have been made or formed. Storage re-organization began with special storerooms, for which the number of objects and the storage area are far more limited in comparison with the general storerooms. The storage shelves for fur/skin/feather (almost 1000 objects) and for carpets (almost 550 objects) were all renewed in FY2007/2008. Then two large-scale innovation projects for general storerooms were conducted: construction of storage areas for ships equipped with a CO2-based and anoxic pest treatment facility (FY2015), and a complete refurbishing of the general storeroom for large objects (FY2016). Windows were set in the corner of this storeroom to provide visitors an opportunity to view and learn about the museum activities. In parallel to the above projects, daily storage improvement efforts have been undertaken. Storeroom No. 3, chosen as an example for general storerooms for small and medium-sized objects, was used to investigate the range of issues related to the shelving arrangement and storage conditions. Guidelines for storage re-organization were formulated according to the results of the investigation and according to the experiences gained through the renewal of special storerooms. Storage re-organization undertaken in storeroom No. 3 was conducted for 6 years at the rate of around 2000–4000 objects per year with a low budget and with reuse of existing shelves. In FY2016, all objects in storeroom No. 3 were properly redistributed. About 40% of the storage space was saved. Over these 10 years of storage re-organization, preventive measures have been taken for sustainable collection management. As early as FY1992, pest trap investigations have been carried out seasonally. Since FY2004, the results of investigations have been analyzed using a customized computer program. Subsequently, appropriate integrated pest management measures have been taken. In addition, since FY2014, energy-efficient air-condition control has been adopted for general storerooms. It consists of switching off air-conditioning in spring and autumn, and of starting it only when the temperature or RH values become too high in summer or too low in winter. Because the turning-off of air-conditioning causes comparable or even less climatic fluctuation, it was considered acceptable both economically and from a conservation perspective. It is estimated that turning the air-conditioning off during transitional seasons brings cost savings of about 3000000–4000000 JPY (about 26800–35700 USD as of 23 September 2017) per annum, which accounts for almost 30% of the electricity expenditures for all general storerooms.