Collaborative Policymaking: a qualitative systematic review of advice for policymakers

Abstract

Background Complex policy problems are not amenable to simple solutions by a few powerful policy actors in one central government. They require collaboration across government and between actors inside and outside of government. However, this requirement for collaboration is no guarantee of collective action. Further, it is difficult to know how to collaborate effectively. We searched the academic and grey literature for advice on how to foster collaborative policymaking. Methods We conducted a qualitative systematic review (2024) of peer reviewed journal articles (Web of Science) and grey literature reports (Policy Commons). Each article or report had to inform advice on collaborative policymaking. We used an immersive and inductive approach to identify key themes and relate the results to well-established insights from policy theories. Results 86 texts meet the inclusion criteria (49 Web of Science, 37 Policy Commons). Most provide broad definitions of collaborative policymaking, which are similar to definitions of collaborative governance (and connected aims such as policy co-creation). Many assert or assume that greater collaboration, across and inside/outside of government, will improve policymaking and policy. Few individual studies give advice on how to collaborate effectively, but they combine to identify common features of collaboration. Conclusions We synthesise the available advice to identify five main features of collaborative policymaking: plan and prepare to collaborate, such as by designing rules and allocating resources; create a sense of collective purpose, such as by setting a boundary around the collaboration and co-producing a common vision; foster creative methods to visualise collaboration and design policy; create new forums to supplement formal collaboration; and clarify the roles and skills essential to each collaborative task.