Capturing and Processing Born-Digital Files in the STOP AIDS Project Records: A Case Study

Abstract

In September 2012, the Manuscripts Division of the Stanford University Libraries Department of Special Collections and University Archives completed a one-year National Historical Publications and Records Commission (NHPRC)-funded project to process the records of the STOP AIDS Project, an HIV prevention non-profit organization in San Francisco, California. This project marked the department’s first large-scale processing project to capture and process born-digital records. Building upon the nascent framework outlined by the AIMS white paper and the infrastructure developed by Stanford University Libraries, the project team captured born-digital records and implemented new processing strategies using digital forensics tools. This case study will document the strategies and workflows employed by the project team to capture and process the born-digital component of the STOP AIDS Project records. We will describe the successes, challenges and roadblocks encountered while forensically imaging 3.5 inch floppy disks, Zip disks, and CDs using Forensic Toolkit (FTK) Imager software. We will then outline our approach to processing nearly 30,000 unique digital files captured from the computer media using AccessData Forensic Toolkit (FTK) software, discuss our current delivery strategy, and offer some concluding thoughts.