C-B1-01: Using an Electronic Medical Record to Document and Track Research Activities and Expenditures

Abstract

Background: Patients enrolled in research studies need to have research related events such as laboratory orders and results, radiology orders and results, study related medications, diagnoses, adverse events, and other clinical events documented and tied to research encounters. Recording these activities within an electronic medical record (EMR) facilitates efficient tracking of resource utilization and cost accounting related to research activities. Session Goals: Using Epic Systems Corporation (Verona, Wisconsin) EMR, we will demonstrate how research encounters are scheduled, tied to a research study guarantor account, and how the research encounter is used to document research activities. We will demonstrate how to track research specific activities for utilization management, for cost accounting, for study related reporting, and for reimbursement of ancillary departments for research services. We will discuss the documentation of regulatory and compliance requirements within a research encounter and link them to research related activities.