Abstract
The study was carried out with the purpose of assessing school record management in FCT secondary schools. Record management is the area of administrative management that is concerned with achieving economy and efficiency in the creation, maintenance, use and disposal of records of an organization throughout its life cycle. Implementing good record management practices in schools would provide information for educational planners and administrators, serves as historical source for documenting history of the school. School records comprise all existing and accessible records, books, files and other documents containing useful information that relates to what goes on in the school system They are evaluation tools for accessing progress made by schools and also show evidence of compliance with legislative laws. The descriptive research design was used for this study. The population was drawn from ten (10) secondary schools in FCT. The instrument for data collection comprised of questionnaire titled “Assessment of School Record Management in Secondary Schools in FCT” (ASRMSS). A sample size of eighty respondents from schools was used. Simple percentage was adopted in analyzing the research questions while chi-square was adopted in analyzing the hypotheses. Research findings revealed that the various record books used in schools include: log-book, attendance register, lesson plan, syllabus, staff movement book, visitors’ book, admission and withdrawal register, to mention a few. It was also revealed in the findings that most of the records in school are not properly kept. Also, timely supply of school records, availability of funds, teachers’ training and proper back up of records were the solutions proffered by respondents. It was however recommended that stakeholders in the school should make use of the school’s record books for efficiency purposes. Furthermore, stakeholders should ensure timely update of record materials and finally, delegation and follow-up on record procedures should be given adequate attention by school principals.
 Odeniyi, O. A. | Department of Education Administration and Planning, National Open University, Abuja, Nigeria
Highlights
The school regulatory bodies in Nigeria place a very high importance on school record keeping
Results revealed that school records that are currently kept in secondary school include; admission and withdrawal register, logbook, attendance register, school time table, diary, visitors’ book, exam records, time movement book and a host of others
There are a lot of benefits attached to record keeping as it could engender efficiency and effectiveness in schools
Summary
The school regulatory bodies in Nigeria place a very high importance on school record keeping. School records are official documents, books and files containing essential and crucial information of actions and events, that take place in schools. These records are kept and preserved in the school office for utilization and retrieval of information when needed. Whichever method is adopted whether paper based or electronic based, the centerpiece is to ensure that efficiency is achieved in the areas of time, cost and resources management This is evident in the fact that record keeping ensures information can be accessed destroyed routinely when no longer needed, and it enables organizations to function on a day to day basis, and to fulfil legal and financial requirements
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