Archives Management and Permanent Storage of Documents

Abstract

Modern digital archives are modern archives which in big computer devices (servers), preserve archived original document overlooking the moment is produced. Archives in Kosovo assessment of archival documents make in two directions. First; selection of classical documents (on paper) with the value to be transformed into digital documents, and second; selection of contemporary documents produced by institutions of computer and internet era. Management of these digital documents requires procedures and professional standards for its storage and processing by the archive, in order to be ready to serve researchers and interested parties. Access to digital documents should be fast, simple procedures, providing documentation from the penetration of ‘hackers’ and people badly intention. To fulfil its mission digital document should ensure and complement the appearance of the original document. Since the user does not have the option of intervention and change in the document. Should work in protect emblem, which protects the entire area of the document in the form of molten seal, which also shows the ownership of certain archive. Safety documentation and document base by external users will be able to organize, deposit and stored at three levels: Server (1) be stored (saved) archival documents for use by the applicant; Server (2) stored data of the first and simultaneously updates added by continuous processing of new documents; and Server (3) is not accessible from outside through digital network, but stored all digital archive documentation and from here there should be no often exit. In Server 3 only entered document and stored as recent bank. From there, the document will be drawn only if it is missing or damaged document on server 1 and 2.Thus, through this categorization could be provided for long time electronic documents (digital), until to new modern inventions of modern digitalization technology that would ensure the preservation of documents for the ‘real’ long-term or permanent time.