ANALISIS SISTEM PENATAAN DAN TEMU BALIK ARSIP INAKTIF DI DINAS PANGAN, TANAMAN PANGAN DAN HORTIKULTURA PROVINSI RIAU

Abstract

This study aims to determine how the system of structuring and retrieval of inactive archives in the Department of Food, Crops and Horticulture Riau Province. The method used in this study is descriptive data analysis method. The data analysis techniques carried out by researchers are data reduction, data presentation and conclusion drawing. Meanwhile, archive retrieval refers to the calculation of recall-precision. The research population is all staff of the General and Civil Service Sub-Division who opened 25 people and inactive archives in 2015 which opened 327 archives. The research sample is 1 honorary staff of the general and civil service sub-section and 2 supervisory archivists and young expert archivists, researchers took 3 informants who were directly related to the arrangement of inactive archives. The archive sample used for archive retrieval is by using 8 keywords with archive classification codes, namely 005 (Invitation), 048 (Data Management), 822 (Regular Salary Increase), 823 (Raise), 842 (Funds), 851 ( Annual Leave), 855 (Leave for Hajj/Umrah), 862 (Penalty). The results showed that the inactive archive arrangement system at the Food, Food Crops and Horticulture Department of Riau Province was using guidelines based on the Regulation of the Head of the National Archives of the Republic of Indonesia Number 4 of 2017 and inactive archive retrieval using the Ms. The average recall value is 97.75% and the average recall level is 99.05%. So, the arrangement of inactive archives is quite good and to remember the precision of the archive shows the results of an unbalanced proportion due to several factors, namely there are still archives that have not been inputted and there are still archives that do not match the keywords used.