Abstract

The University of Illinois at Urbana-Champaign (UIUC) Library conducted an analysis of 1,260 Data Management Plans (DMPs) submitted in National Science Foundation (NSF) proposals from July 2011 through November 2013. Each DMP was assigned controlled vocabulary and keyword terms which summarized the proposed data management mechanisms for storing and sharing data. A database composed of the proposal’s title, PI (Principal Investigator), PI’s department and college, NSF grant number, funded status, assigned DMP vocabulary, and keyword terms was constructed. As of May 2014, a total of 298 of these UIUC proposals had been funded by the NSF. Our analysis of this sample revealed no significant statistical differences in proposed data storage and reuse venues between funded and unfunded proposals. However, there was a statistically higher frequency of use of the campus institutional repository and disciplinary repositories in proposals submitted after October 2012.

Highlights

  • On January 18, 2011, the National Science Foundation (NSF) started requiring the submission of a Data Management Plan (DMP) in all NSF grant proposals

  • The minimum requirements of a DMP vary by NSF subject directorate and, in some cases, divisions within a directorate, but all of them require proposals to “describe how the proposal will conform to NSF policy on the dissemination and sharing of research results.”2 In the cases where the grant proposal will generate no data, such as theoretical work or for travel grants, it is acceptable for the Principal Investigator (PI) to submit a DMP that states that no data will be generated

  • Similar overview materials and templates were developed for the chemistry, life sciences, geology, and physics libraries based on their respective NSF Directorate DMP requirements

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Summary

Introduction

On January 18, 2011, the National Science Foundation (NSF) started requiring the submission of a Data Management Plan (DMP) in all NSF grant proposals. In July 2011, the University of Illinois at Urbana-Champaign Library and the campus Committee on Data Stewardship, working in conjunction with the campus Office of Sponsored Programs and Research Administration (OSPRA) began an ongoing analysis of the Data Management Plans (DMPs) in newly submitted NSF grant proposals. Detailed confidential identifying information is not included in the analysis as compiled data is at the research department or college-level only This analysis was undertaken to provide the Illinois campus and Library with information on the DMPs being submitted by Illinois researchers. This detailed analysis has allowed us to engage in a dialog with university administrators regarding the creation of a campus-wide research data service and to develop campus-wide tools and services that can be used by Illinois researchers to manage their data, provide access to it through dataset publication, and to develop best practices and standard approaches for data curation and management. The data gathered in our analysis allowed us to assess whether there were any data storage venues, such as local institutional or disciplinary repositories, which were statistically utilized more often in funded proposals

Background
Literature Review
Methodology
Findings
Discussion and Conclusion

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