A project management framework for small- and medium-sized entities: Accounting software implementation

William A Bishop

doi:10.4102/jef.v11i1.183

William A Bishop

Open Access

https://doi.org/10.4102/jef.v11i1.183

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Abstract

Small- and medium-sized entities (SMEs) continuously face the challenge of proper implementation of accounting packages. Not managing the package installation and configuration processes properly will result in the accounting software not working properly and not achieving the strategic goals of the SME. The purpose of this study was to examine, by means of an extensive literature review, the potential of PRINCE2 (Projects in Controlled Environments) as a project-management framework for application by SMEs during the implementation of new accounting software. The potential of scaling down PRINCE2 to a version usable to SMEs was investigated. PRINCE2 was found to be a suitable framework for use by SMEs in the implementation of accounting software packages, but only if tailored properly to incorporate the specific needs of the SME and adjusted to specifically address strategic alignment issues. Recommendations by other researchers on the weaknesses and shortcomings of the PRINCE2 framework were also investigated and included in the development of a new model for SMEs. This article contributes to the academic literature by providing it with a standard tailored version of PRINCE2 that can be used by SMEs in the implementation of new accounting software.

Highlights

During the implementation of new accounting software packages, proper project management tools are very important in order for the accounting package to be properly installed and for it to operate as a business system for small- and medium-sized entities (SMEs). Olugbode et al (2008) describe a business system as all the tools, techniques and procedures that have to be used by the entity for data processing
The purpose of this study is to look into the tailoring of PRINCE2 into a scaled-down version that can be used by SMEs during the implementation of new accounting software
For SMEs to successfully compete and prevent its business system from failure, proper alignment of business strategies with information technology (IT) strategies is necessary during the software implementation process

Summary

Introduction

During the implementation of new accounting software packages, proper project management tools are very important in order for the accounting package to be properly installed and for it to operate as a business system for small- and medium-sized entities (SMEs). Olugbode et al (2008) describe a business system as all the tools, techniques and procedures that have to be used by the entity for data processing. During the implementation of new accounting software packages, proper project management tools are very important in order for the accounting package to be properly installed and for it to operate as a business system for small- and medium-sized entities (SMEs). Kruger and Rudman (2013) addressed how a framework such as Projects in Controlled Environments (PRINCE2) can be used to align the implementation of an accounting software package with a business’s strategies, addressing what is commonly known as the information technology (IT) gap. The need arose for a framework for smaller projects that can be used by SMEs during the implementation of small accounting packages to ensure alignment of business imperatives or strategies with the accounting package functionalities (Kruger 2012)

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