Використання протоколу наради на етапах її життєвого циклу

Abstract

The article is devoted to the issues of automation of servicing the meetings activities which include its preparation, holding and real-time recording. The article proposes a method for conducting and record-ing meetings, regardless of the meeting topic, its language and area of use. The formation and applica-tion of the meeting protocols in the proposed method differs from previous solutions. The meeting pro-tocol is formed from the initial protocol and is displayed in a compact and convenient form on the ad-ministrator's control panel as a meeting plan that can be adjusted and supplemented under the adminis-trator’s control. During the meeting the administrator can change the agenda presented in the meeting plan. In the course of the meeting, its plan and a corresponding text document known as «a protocol» are synchronously supplemented by the objects of discussion that are flexibly constructed during the discussions and were described in previous works. The text document – «protocol» – is formed both at the beginning and during the meeting, and can be used on any PC in the local network regardless of the time and the day when the meeting is to be held. The proposed approach can be used to conduct unreg-ulated ad hoc meetings in SM systems. Owing to the capabilities of the proposed software shell, a «cur-rent» application for the meeting servicing is created from the text documents prepared for the current meeting. The proposed method can be applied in various fields: education, medicine (including tracking of epidemics), military, etc. Moreover, each unique application without the participation of a program-mer will be created from the texts prepared by an appropriate specialist, and the applied method will en-sure the synchronization of the protocols of various processes. In terms of its capabilities, the proposed method for the meeting servicing is comparable to a popular system Meeting King, but this method, in its turn, allows people to conduct and record meetings in any language, and use it to support and log other processes as well.