Archive Maintenance Research Articles

Archival Management in the Postgraduate Program of Universitas Negeri Makassar

The presence of archives in the office has an important role in supporting the smooth work of employees This research aims to find out the governance of archives in the Postgraduate Program of the State University of Makassar. This research is qualitative, therefore to achieve the research objectives, data collection techniques are used, namely observation/observation, interviews and documentation with 3 informants, namely the Head of Administration and archival employees at the Postgraduate Program of Universitas Negeri Makassar. The results of the study show that archival governance in the Postgraduate Program of Universitas Negeri Makassar using four indicators, namely, 1) receipt and recording of archives is carried out by classifying documents based on each study program and for recording archives is carried out manually and also classified based on education level, 2) archive storage is carried out by entering into a bundle folder based on each study program After that, it is put into the filing cabinet, 3) Archive maintenance is carried out after four years of graduation or the student judiciary period. The maintenance of archives to remain authentic is by checking or reviewing documents or files that have been saved and then saving the documents in a folder folder, and 4) shrinkage and destruction of archives is carried out by employees after the four-year student judiciary period, archives that have expired will be taken down to the warehouse or given to the cleaning service for weighing. The supporting factor in archive management is the cooperation between employees so that work related to archives can be completed quickly. Meanwhile, the inhibiting factor is that there has not been an archive destroyer/destroyer so that the archives that are due to be destroyed are only given to the cleaning service to be weighed. In this study, using several latest indicators that can answer the formulation of research problems ranging from the stage of receiving and recording archives to shrinking and destroying archives in the Postgraduate Program of Universitas Negeri Makassar. The results of the study revealed several supporting factors and inhibiting factors in archival governance at the Postgraduate Program of Universitas Negeri Makassar in depth

POLA PENGELOLAAN ARSIP DIGITAL DALAM MENDUKUNG KEMAMPUAN ORGANISASI DI DPUPRPKP KOTA MALANG

The development of advanced information technology can make it easier for every agency to manage important documents. Archives are one of the important documents that must be managed by archivists, which will later be used as accountability materials. The development of information technology has given rise to various archival systems. Archives that are stored electronically can make it easier for archive users to fulfil their information needs. The method used in this research is a qualitative research method with data collection techniques using observation, interviews, and documentation techniques obtained from informants involved in digital archive management activities carried out by DPUPRPKP Malang City. The existence of electronic archives can affect the effectiveness of organisations in carrying out archive management, archive maintenance, and archive shrinkage. The theory used in this research is the record continuum. The record continuum theory is a model of archive management with control through the system from the time the archive is created until the archive can be accessed by the public. The purpose of this research is to describe the digital archive pattern in supporting organisational effectiveness at DPUPRPKP Malang City and describe the obstacles found in the digital archive management pattern in supporting organisational effectiveness at DPUPRPKP Malang City.

A multi-objective particle swarm optimization based on local ideal points

Numerous multi-objective evolutionary algorithms have recently been proposed for the leader selection or archive maintenance process via using reference sets. Despite the potential of this strategy has been demonstrated in the existing literatures, a significant drawback is that this methodology requires additional parameters or predefined reference points, which leads to increasing the complexity in real-world applications and reducing the versatility in addressing various optimization challenges. Novel to this study, a new convergence contribution (CC) evaluator without extra parameters and predefined reference points is presented for convergence evaluation, where the inspiration is drawn from the concept of an ideal point on a Pareto front and the divide-and-conquer technique. Specifically, the local ideal points are introduced in this paper by dynamically fabricating from the approximate Pareto front. Furthermore, the CC evaluator and parallel cell distance (PCD) are cooperatively integrated into a multi-objective particle swarm optimization (MOPSO/CP) to enhance both the global best solution selection and archive maintenance strategies. Comparative experiments on 21 benchmark test functions exhibited that the performances in terms of inverted generational distance and hypervolume of the proposed MOPSO/CP was the best among those of the chosen competitive algorithms. The significant role of the cooperative mechanism and the CC evaluator is further verified by ablation studies. The superiority of the designed algorithm against its competitors is unequivocally highlighted by the experimental results.

Analisis Preservasi Arsip Statis di Dinas Perpustakaan dan Kearsipan Kabupaten Labuhanbatu

The aim of this research is to find out more about the Labuhanbatu Regency Library and Archives Service's approach to static archive preservation, as well as the challenges faced and the steps taken to overcome them. To ensure the security and protection of archives, static archive preservation is carried out. This type of research uses qualitative descriptive techniques. This research uses the Miles & Huberman data analysis approach, which specifically focuses on data reduction, data presentation, and drawing conclusions. Through observation, interviews, and documentation, researchers collect information for data analysis. Two people participated in this research as informants. Using a purposive sampling approach, these informants were selected from among those who met the requirements of the research subjects, namely, archivists who had knowledge of archival preservation. The research findings show that although the static archive preservation of the Labuhanbatu Regency Library and Archives Service is good, it still does not meet the expectations of the theory that guides the research. Archives activists are of the opinion that despite their best efforts, archives are still not optimally maintained due to various obstacles, including inadequate funding, inadequate facilities and infrastructure, and human resources who do not understand archives. Efforts made by archivists include providing special archival training on archival science, building inadequate facilities and infrastructure with allocated funds, and prioritizing the use of the budget for crucial tasks to achieve archive maintenance in good condition.

An Electrical Power Inventory and Monitoring System

The Inventory Management and Monitoring System is a software that is helpful for the various business sectors that operate in stores, products, and services where storeowners, products and services proprietors keep the records of sales and purchases, supply and demand, and risk and opportunities. A mismanaged inventory means disappointed customers, too much cash tied up in warehouses, slower sales, and sometimes detrimental to the work relation environment, investments and businesses, and most probably financial losses. Inventory control problems often result in record and physical count discrepancies which may ultimately lead to higher than preferred inventory levels. Conversely, accurate inventory records result in lower inventory investment and are the foundation for forecasting, ordering, tracking, vendor evaluation, dead stock, and administration plans and decisions. The researcher observed that most of the application of the inventory system was sales and products. Through this study, the researcher applied inventory in terms of electrical maintenance relations which includes electrical supplies, devices and equipment, services, and electrical power consumption. An Agile software development methodology was used in developing the system. The inventory archive maintenance system was developed using Java, HTML, CSS, PHP, PhpMyAdmin, and MySQL. The Inventory System includes Messaging, Supplies Inventory, Job Orders, Repair Records, and Wattage Consumption. Integration of disciplines made the study finished and the user’s manual was produced for guides and references for the use of the system.

Manajemen Kearsipan Dalam Menunjang Kegiatan Administrasi Bidang Tata Usaha di SMKN 2 Ponorogo

In implementing school activities, archive management is a source of information in planning, organizing and evaluating which will be used as a guide in decision making. Archives management influences administrative activities in the administrative sector. With good archives management, it will be easier for the school to obtain the necessary archives through the administration sector. In managing archives, SMKN 2 Ponorogo has special administrative staff. Archives are neatly arranged with clearly written codes, which makes it easier for administrative members when they need archives when needed. The objectives of the research are: 1) to understand the stages of archive creation and management; 2) know the stages of use and maintenance of archives; 3) as well as knowing the stages of determining the final fate of archives in supporting administrative activities in the administrative sector at SMKN 2 Ponorogo. This research uses a qualitative approach. Data collection through in-depth interviews, documentation and observation. Data analysis uses a data condensation model, data presentation, and drawing conclusions. Based on data analysis, the following results were found: 1) The archive creation stage was carried out by internal and external parties. Meanwhile, archive management is directly carried out by the TU department; 2) All parties are allowed to use the archives at SMKN 2 Ponorogo but must be intermediary with TU staff. Meanwhile, archive maintenance is carried out using an archive storage system, namely soft file and hard file storage; 3) Stage of determining the final fate of the archive. If archives are still needed they will be saved, but for archives that are not needed they will be burned; 4) With archive management, the archives in the administration section are more organized and neatly stored so that at any time the archives are needed easily.

Effects of Archive Size on Computation Time and Solution Quality for Multiobjective Optimization

An unbounded external archive has been used to store all nondominated solutions found by an evolutionary multi-objective optimization algorithm in some studies. It has been shown that a selected solution subset from the stored solutions is often better than the final population. However, the use of the unbounded archive is not always realistic. When the number of examined solutions is huge, we must pre-specify the archive size. In this study, we examine the effects of the archive size on three aspects: (i) the quality of the selected final solution set, (ii) the total computation time for the archive maintenance and the final solution set selection, and (iii) the required memory size. Unsurprisingly, the increase of the archive size improves the final solution set quality. Interestingly, the total computation time of a medium-size archive is much larger than that of a small-size archive and a huge-size archive (e.g., an unbounded archive). To decrease the computation time, we examine two ideas: periodical archive update and archiving only in later generations. Compared with updating the archive at every generation, the first idea can obtain almost the same final solution set quality using a much shorter computation time at the cost of a slight increase of the memory size. The second idea drastically decreases the computation time at the cost of a slight deterioration of the final solution set quality. Based on our experimental results, some suggestions are given about how to appropriately choose an archiving strategy and an archive size.

The Use of Family Photo Archives in The Novel Mak Adang and The Tragedy of The Historical Flower Related Nation Health DayWER RELATED NATIONAL HEALTH DAY.

Tragedy as a reference for a national event, namely National Health Day. This type of research is literature study. The data sources for this research are the novel Mak Adang and the Bunga Setangkai Tragedy, which were published in July 2020. The data collection technique was in the form of documentation which was analyzed using a checklist on tabulations according to the topic. Data analysis was carried out by grouping data, and presenting data by narrating according to photo documents and drawing conclusions. The results of this study indicate that the personal photo archives in the novel Mak Adsng and the Bunga Setangkai Tragedy reveal clearly and unequivocally the history of National Health Day. Since private archives can store important Indonesian national history, it is suggested that the government is concerned about collecting and documenting it in digital form. At the same time, it is necessary to take steps so that the community participates by seeking appropriate forms of incentives/rewards. destruction of inactive dynamic archive management. Recording activities in the form of recording records electronically are still not focused on one application, archive maintenance activities in the form of cleaning dusty archives and camping, there is still a lack of fire extinguishers for archive maintenance activities, archive transfer activities from external are mostly still in the form of messy archives without any news events and archive lists, and archive destruction activities have not been implemented due to the absence of an archive retention schedule.
 Keywords: Personal Archives, Novel Mak Adang, National Health Day, USAID, Indonesian President Soekarno.

Application of adaptive grid-based multi-objective particle swarm optimization algorithm for directional drilling trajectory design

The parameters optimization is the key issue for directional drilling trajectory design in oil and gas fields development, and there are three main challenges in multi-objective and multi-constraint optimization: (1) how to establish a multi-objective optimization model based on geological constraints; (2) how to design an appropriate optimization algorithm and solve the optimization model effectively; (3) how to select the desired result from the obtained Pareto solution and meet the engineering requirements. To build a safe and cost-efficient directional drilling trajectory, a new multi-objective optimization model is established in this paper. The effective objective functions to evaluate the drilling trajectory are summarized as the minimum trajectory length, torque, and strain energy. Moreover, the new model takes the wellbore stability based on Mohr–Coulomb criterion as constraint to prevent the borehole from collapsing. A novel adaptive grid-based multi-objective particle swarm optimization(AGMOPSO) is presented to achieve a set of Pareto optimal solutions of the established optimization model. In this algorithm, a new particle flight mode based on arcsine function of inertia weight and Gaussian mutation strategy are introduced to further improve the global searching ability and obtain more non-inferior solutions. To ensure the uniformity of non-inferior solutions, the adaptive grid based on density control factor is designed to map the space of objective functions to the grid space and adaptively adjust the density of non-inferior solutions in the external archive. Besides, a linear weighted summation function is developed to realize leader selection and archive maintenance of non-inferior solutions. The optimization results on the Pareto front indicate that AGMOPSO has better convergence and uniformity than the unmodified algorithm and reported results. To be concluded, AGMOPSO achieves a better optimization performance and obtain a better trajectory for drilling trajectory optimization model with geological constraints, which has good practical and theoretical significance for directional drilling trajectory optimization.

Handling multi-objective optimization problems with a comprehensive indicator and layered particle swarm optimizer.

The multi-objective particle swarm optimization algorithm has several drawbacks, such as premature convergence, inadequate convergence, and inadequate diversity. This is particularly true for complex, high-dimensional, multi-objective problems, where it is easy to fall into a local optimum. To address these issues, this paper proposes a novel algorithm called IMOPSOCE. The innovations for the proposed algorithm mainly contain three crucial factors: 1) an external archive maintenance strategy based on the inflection point distance and distribution coefficient is designed, and the comprehensive indicator (CM) is used to remove the non-dominated solutions with poor comprehensive performance to improve the convergence of the algorithm and diversity of the swarm; 2) using the random inertia weight strategy to efficiently control the movement of particles, balance the exploration and exploitation capabilities of the swarm, and avoid excessive local and global searches; and 3) offering different flight modes for particles at different levels after each update to further enhance the optimization capacity. Finally, the algorithm is tested on 22 typical test functions and compared with 10 other algorithms, demonstrating its competitiveness and outperformance on the majority of test functions.

Electronic Based Archive Management at the Office of PT. Jasa Raharja Makassar

Archives role an important role in the smooth running of organizational activities, namely as a source of information and as a memory center for members of the organization. This study aims to determine how the management of electronic archives at the PT. Makassar Grace Service. To find out these objectives, the researchers set 3 (three) informants with the type of research and the approach used was descriptive qualitative. Data collection through the interview, observation, and documentation techniques. The data analysis technique uses data analysis techniques that include three simultaneous activities, namely data reduction, data presentation, and drawing conclusions or verification. The results showed that the management of electronic archives at the office of PT. Jasa Raharja Makassar, Overall, it is concluded that the management of employee records is not fully electronic. This is viewed from each indicator starting from the archive arrangement indicator whose results are arranged based on the date classification code on the system, the archive storage indicator whose results show employees store data in two places, namely the application and database, the archive retrieval indicator whose results are inputted into the system. and the required files will appear, archive maintenance indicators whose results do not exist specifically to maintain this electronic archive, archive security indicators whose results are contained in the system and include part of IT tasks, archive shrinkage indicators whose results have not been carried out because the system is still new and The data is still active.

Analisis Pengelolaan Arsip Dinamis di Dinas Perpustakaan dan Kearsipan Kabupaten Aceh Barat

The purpose of this study is twofold namely to analizy the management of dynamic archives in the Library and Archives Office of West Aceh District and to examine the obstacles faced in the process of managing the archives. This study uses management theory by Ricky W.Griffin a research foundation. Data collection techniques were carried out by means of observation, interviews and documentation. The results of the study indicate that records management includes the creation includes incoming and outgoing mail archives. The use of archives is their use in the continuity of work and archive storage arranged according to the order of the classification code, in order to facilitate the retrieval of archives. Archive maintenance is done by cleaning the dust using a duster and mothballs. Archive depreciation has never been carried out, but there is a depreciation plan in 2023 with preparation of archive retention schedule. Dynamic archive management has obstacles including the lack of archivist functional, the absence of archive depots and record centers, the absence of an archive list, archive management that is still done manually and the limited budget.

Digitisasi Arsip di Warung Arsip Yogyakarta: Analisis Peluang dan Tantangan Menggunakan SWOT

This study aims to describe digitization activities at Warung Arsip Yogyakarta. In addition, this study will also describe the opportunities and challenges of the digitization activity using a SWOT analysis. This study uses descriptive qualitative methods. Collecting data process conducted by observation, interviews, and documentation. The data analysis technique was done several acivities sort of: data reduction, data display, and conclusion drawing. The digitization process at Warung Arsip Yogyakarta uses two methods, namely pemindaian for publications such as magazines; and capturing pictures for publications such as newspapers. The digitization process is experiencing problems due to lack of human resources (HR) and limited digital archive storage. Warung Arsip Yogyakarta are taking advantage of relationship opportunities to reach more information, maximizing creativity in digitizing newspapers, upgrading the digital archive storage system. In an effort to face the challenges, Warung Arsip Yogyakarta needs to carry out promotions to increase public interest in archives, create a special room for archives that have not been digitized, carry out periodic cleaning, make SOPs for archive maintenance, and recruit employees.

Pengelolaan Arsip dalam Menunjang Layanan Informasi pada Bagian Tata Usaha di Madrasah Aliyah Negeri

Good archive management is very important in providing information services so as not to hinder operational activities in madrasas. The purpose of this study is to explain archive management in supporting information services in the administrative section at Madrasah Aliyah Negeri 1 Gresik. The research method used is a qualitative approach with the type of descriptive research. The research site is at Madrasah Aliyah Negeri 1 Gresik. The informants of this research are administrative staff. The results obtained from the study explain that the management of archives at Madrasah Aliyah 1 Gresik which is under the administrative division has been carried out well in supporting information services at the madrasa through several stages: 1) Creating archives through incoming and outgoing letters; 2) The distribution of archives is carried out through the procedures written in the standard operating procedures for distributing letters in madrasas; 3) Archive storage is done by numbering system; 4) Use of archives through retrieval and borrowing of records; 5) Archive maintenance is carried out regularly every two months; 6) Shrinkage of archives is only carried out by transferring archives to the warehouse. However, there are obstacles in its management, namely the absence of archivists, fewer storage cupboards, and no training in archive management. While the supporters are adequate storage warehouse and administrative staff who are painstaking in managing archives.

Определение максимального объема долговременного электронного архива, построенного на оптических дисках

The problem of determining the maximum possible (technically achievable) volume of a long-term electronic archive built on optical disks that are not combined into RAID arrays is considered. To achieve the necessary reliability of storing information on the same disks, several backup copies of information are made. The parameters that most significantly affect the target indicator are: the number of backup copies; the time spent on writing, reading, restoring an optical disk; the total time during the year allocated for disk maintenance in the archive. The article shows the mathematical model underlying the solution of the problem, and provides an example of calculating the target parameter for the budget archive of a small organization. Possible options for increasing the target indicator are considered when some initial parameters change, meaning a decrease in the reliability of information storage, or an increase in the cost of archive maintenance hardware.

Effectiveness of Archive Management at the Office of the Education Quality Assurance Agency of South Sulawesi Province

Archives have a role as a memory center, as a source of information, and as an indispensable monitoring tool in every organization. This study aims to determine the effectiveness of archive management at the Office of the Education Quality Assurance Agency/Lembaga Penjaminan Mutu Pendidikan (LPMP) of South Sulawesi Province. To achieve this goal, the researchers set 5 (five) informants with the type of research and the approach used was descriptive qualitative. The data collection used was through observation, interview, and documentation techniques. The results showed that the Archives Management at the Office of the Education Quality Assurance Institution/Lembaga Penjaminan Mutu Pendidikan (LPMP) of South Sulawesi Province, was in the effective category, in terms of several indicators of archive management, namely the creation of archives where archives can be created both externally and internally, archive storage is carried out manually using a numbering system and is also carried out digitally, archive maintenance where archives are placed in archival cabinets and archive shrinkage. The results of this study are expected to be used as reference material at the Provincial level institutions because previous research has focused on Regency level institutions

Records Management Procedures at PT. Bank Sumut Syariah Medan Branch Office

This study describes the file management procedures at PT. Bank Sumut Syariah Medan Branch. The purpose of this study is (1) to describe how the records management system at PT. Bank Sumut Syariah Medan Branch; (2) describe some of the obstacles faced by PT. Bank Sumut Syariah Medan Branch in archive management; (3) describe the steps taken to prevent problems in the archive management process at PT. Bank Sumut Syariah Medan Branch. Data was collected through observation and interviews. Based on the results of the study, it can be concluded: First, archive management is still not done well, in terms of inefficient storage processes. Second, the limitations encountered in records management procedures, namely: (1) inappropriate storage procedures; (2) archive storage and maintenance infrastructure is not optimal; (3) the absence of professional archivists. Third, efforts are being made to prevent records management problems, namely: (1) improving the storage procedures used; (2) optimization of storage space infrastructure and archive maintenance; (3) provide professional archiving staff.

Novel multiobjective particle swarm optimization based on ranking and cyclic distance strategy

To effectively improve the convergence and diversity of the multiobjective particle swarm optimization (MOPSO), we proposed a novel MOPSO based on ranking and cyclic distance (RCDMOPSO) that comprehensively considers the spatial target and congestion information of particles. RCDMOPSO introduced a method namely global proportional ranking (GPR) which differs from nondominated ranking under the Pareto framework, and designed a novel external archive maintenance and the global selection strategies of learning sample by combining GPR with cyclic distance. In this paper, RCDMOPSO together with eight classic and state-of-the-art algorithms were examined on ZDT, UF, and DTLZ series to test functions. The results show that RCDMOPSO is highly competitive in achieving the objectives of both convergence and diversity. RCDMOPSO outperformed other popular algorithms such as MOPSOs and multiobjective genetic algorithms based on comprehensive performance evaluation indicators inverted generational distance and hypervolume, thus supporting that RCDMOPSO is an effective approach to tackle multiobjective optimization problems.

A grid-guided particle swarm optimizer for multimodal multi-objective problems

This paper proposes a grid-guided particle swarm optimizer for solving multimodal multi-objective optimization problems that may have multiple disjoint Pareto sets corresponding to the same Pareto front. The concept of grid in the decision space is adopted to detect the special promising subregions, and accordingly to generate multiple subpopulations. The grid-guided technique can maintain the diversity of the population during the search process and improve the search efficiency. To obtain a well distributed Pareto optimal set, an external archive maintenance strategy is employed to select and store the solutions found in each generation. In addition, nine new multimodal multi-objective benchmark test functions are designed. The proposed algorithm is compared with ten state-of-the-art evolutionary algorithms on thirty-seven test functions. Moreover, the proposed algorithm is applied to solve a real-world problem. The experimental results demonstrate that the proposed algorithm is able to achieve superior performance compared with the alternative evolutionary methods considered.

Entropy-Driven Global Best Selection in Particle Swarm Optimization for Many-Objective Software Package Restructuring

Many real-world optimization problems usually require a large number of conflicting objectives to be optimized simultaneously to obtain solution. It has been observed that these kinds of many-objective optimization problems (MaOPs) often pose several performance challenges to the traditional multi-objective optimization algorithms. To address the performance issue caused by the different types of MaOPs, recently, a variety of many-objective particle swarm optimization (MaOPSO) has been proposed. However, external archive maintenance and selection of leaders for designing the MaOPSO to real-world MaOPs are still challenging issues. This work presents a MaOPSO based on entropy-driven global best selection strategy (called EMPSO) to solve the many-objective software package restructuring (MaOSPR) problem. EMPSO makes use of the entropy and quality indicator for the selection of global best particle. To evaluate the performance of the proposed approach, we applied it over the five MaOSPR problems. We compared it with eight variants of MaOPSO, which are based on eight different global best selection strategies. The results indicate that the proposed EMPSO is competitive with respect to the existing global best selection strategies based on variants of MaOPSO approaches.