Implementing EDI X12 book acquisitions at a medium-sized university library

Abstract

Purpose – The purpose of this paper is to describe and evaluate the EDI (electronic data interchange) X12 ordering and invoicing implementation at Sims Memorial Library. The paper will allow practitioners at academic libraries to understand the implementation process, the types of problems and resolutions encountered during the project and the time and potential cost-saving benefits of EDI X12 book acquisitions. Design/methodology/approach – A team of LOUIS (the Louisiana Library Network consortium) consultants and a SirsiDynix manager helped librarians at Sims Library to implement EDI X12 ordering using Yankee Book Peddler (YBP)’s GobiExport Plus service. Vendor and report templates with mapping configurations were established, and tests were conducted until a successful outcome was achieved. Findings – EDI X12 ordering and invoicing significantly streamlined the acquisitions workflow at Sims Memorial Library. A substantial amount of time is saved compared to the previous method of manually creating purchase orders and invoices. Originality/value – The paper is a current case study, and the collaborative aspects and problems and resolutions encountered during the implementation offer original material. The paper will offer valuable practical information and provide a blueprint for those libraries seeking to adopt EDI book acquisitions.