Abstract
This article discusses the experience of developing and implementing a university management information system, as part of the implementation tasks in accordance with the Regulation on the credit system of education in higher professional educational institutions in Republic of Tajikistan, which was approved by Ministry of education and science of Republic Tajikistan from 30.12.2016 г., with number № 19/24. This study presents the general results obtained during the automation of document management (workflow of documents) in university based on a management information system of Khujand Polytechnic institute of Tajik technical university (KPITTU). It is described the functionality of the system based on the conceptual document management scheme at the university. It is given the descriptions of the proposed multi-module system architecture with a brief description of each module. The main tasks pursued by the management information system are considered: ensuring effective management and transparency of the organization activity at all levels, information storage, data management and access regulation, formalization of the activities of each employee, optimization of business processes, saving of resources by reducing the cost of managing paper records. Optimization of educational processes and decision making for university management is analysed. Determining the efficiency from embedding automation in KPITTU is given.
Highlights
Effective management of the educational process is one of the most important managerial tasks at the university, which covers a large number of people involved in this process students, teachers, educational support and administrative and management personnel, and directly affects the conditions of their work and study
There is mostly only one serious factor that impedes the more active introduction of information systems in all areas of university management and the organization of university life, it is the unpreparedness of many universities for the daily and systematic use of information systems in their activities
Most often they are aimed at solving problems such as enrolling, transferring and sending students down; monitoring academic performance of students; the formation of working curricula; distribution of academic load between faculties, departments and teachers; formation of staffing chart; making and adjusting schedules for classes and exams
Summary
Effective management of the educational process is one of the most important managerial tasks at the university, which covers a large number of people involved in this process students, teachers, educational support and administrative and management personnel, and directly affects the conditions of their work and study. The reckless use of information and computer technologies often causes an increase in the labor costs of both teachers and students, with no desired effect, which creates sabotage sentiment and actions This is especially noticeable when trying to introduce third-party developments that implement a partial solution of managerial tasks, on the one hand, changing established traditions, and on the other, requiring connection with existing information systems. Another software product on the market is the «Galaxy University Management» system [8] (developed by the «Galaxy» Corporation) This is a comprehensive IT solution for providing information support for the effective management of the educational process and all financial and economic activities of the university. It should be noted that the MIS is constantly updated with these tools
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